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Payroll & AP Officer

Location : Guaynabo
Job Type : Direct
Hours : Full Time
Required Years of Experience : 2-5 years of experience in similar position
Required Education : Bachelor of Business Administration concentration in Accounting preferably from an accredited college or university.
Travel : No
Relocation : No
Job Industry : Advertising

Job Description :

• Process payroll payment as per People’s Department input data.
• Process employee’s allowances, reimbursements, and sale’s incentives.
• Run, analyze, and reconcile payroll reports.
• Work with third party vendors, as needed, to ensure timely processing of tax compliance filings (i.e, employee federal and state income and social security taxes, employer’s social security, unemployment, and workers compensation.)
• Ensure that resolved payroll discrepancies are paid.
• Record monthly accounting payroll related journal entries.
• Research accounts for errors and balance liability accounts monthly.
• Promote a service culture by collaborating with business unit as needed to answer questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and credit cards.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
• Audits invoices for proper documentation, authorization, and account coding.
• Ascertain intercompany related expenses are accurately recorded and paid by the corresponding entity.
• Research, resolves, and maintains proper documentation for AP discrepancies.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Pay sales taxes by calculating requirements on paid invoices.
• Protects organization’s value by keeping information confidential.

Required Qualifications :
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